Use Of Ms Office Word MBA 1st Year Semester Short Questions Answers Notes

Use Of Ms Office Word MBA 1st Year Semester Short Questions Answers Notes Study Material Sample Papers Notes Unit Wise Chapter Wise Syllabus of The Content 3 Mock Papers With Questions Answers Free Online pdf Download knowledge Boosters to illuminate The Learning.

Use Of Ms Office Word MBA 1st Year Semester Short Questions Answers Notes
Use Of Ms Office Word MBA 1st Year Semester Short Questions Answers Notes

Section B

SHORT ANSWER QUESTIONS

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Use Of Ms Office Word MBA 1st Year Semester Short Questions Answers Notes | Index

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Q.1. What is MS-Office? Discuss its usage in documentation.

Ans. MS-Office: MS-Office is a ‘Microsoft Windows’ or software application consisting of a collection of office products that are used in daily office tasks, such as writing of documents (MS-Word), performing extensive calculations (MS-Excel), making presentations (MS-PowerPoint), used in maintaining databases (MS-Access), etc.

Apart from this, MS-Office also includes a huge array of collaboration tools, reporting tools and other graphic design features that help in creating publication.

Usage in Documentation: MS-Office provides various office applications which help its user in preparing documents, sheets, presentations, etc. Some of its uses are as under:

1. It provides a versatile word processing application that helps in creating any type of document like simple letters or reports, etc. 

2. MS-Office has a powerful spreadsheet program that provides a facility to create worksheets and also other tools and formulae for calculations. 

3. It provides a presentation application to create slide show that can be shown from any video output device. 

4. MS-Office provides a relational database application that helps in creating one’s own databases quickly and efficiently. 

5. MS-Outlook feature is a personal information manager that helps to manage the contacts,`56 appointments and tasks.1

6. It also provides DTP application so that one can business cards, etc. 

Q.2. Write down the purpose of the following in reference to the MS Word: 

1. Recycle bin, 2. My briefcase, 3. Network neighbourhood, 4. Control panel,5. Desktop. 

Ans. 1. Recycle Bin: When you delete a file from your computer, it is temporarily stored in te recycle bin. It is generally located on the computer desktop down right side. Recycle bin gives you an opportunity to rstore the files to their original location if you find that the file should not have been deleted. To permanently remove thse files from the computer, you naeed to permanently delete them from the recycle bin.

2. My Briefcase: My briefcase use to keep word files in synchronised form between  two different computers are not on the same network. If the computers are on the same network, you can copy files from one computer to another by using removaable media, work on those Gless using the other computer and then use briefcase to sync the changes back to the original computer.

3. Network Neighbourhood: It is used to browse the through the computer. You can connect another computer on your network by network neighbourhood so as to transfer the documents or dwork files.

4. Control Panel: Many operating systems have control panel metaphor to give the user control to software and hardware features. In Microsoft Windows operating systems, various computer settings can be modified in control panel. These settings control nearly everything about how windows look and work and they allow you to set-up windows.To find the settings you are interested in, you can enter a word or phrase in the search box. For example, type ‘Sound’ to find settings for your sound card, system sounds and the volume icon on the taskbar. 

5. Desktop: Whenever we save a word file then, it is saved in My documents folder present on the desktop, by default. To open 4this file, one has to open this folder. A folder is a location in which one can store files and other folders. If we make a folder in any drive, we can put a shortcut of this folder on desktop in windows based system by dragging the desired folder icon to the desktop.

Use Of Ms Office Word MBA 1st Year Semester Short Questions Answers Notes

Q.3. How will you start MS-Word? Discuss about its useful components. 

Ans.To Start MS-Word

1. Click on the Start button.

2. Trace to programs.

Trace to programs.

3. Click on the Microsoft Word.

When you start word for Windows, you will see its opening logo for a few seconds and then the main screen appears with a blank document ready for your input. The Window for the word has a number of useful components as described below:

1. Title Bar: Displays the program name and the name of the document that is to be edited. 

2. Menu Bar: Contains the main word for Windows menu.

3. Standard Toolbar: Displays button that you can select to perform common editing tasks. You must have a mouse to use the toolbar.

4. Formatting Toolbar: Used to select character and paragraph formatting commands, you must have a mouse to use this toolbar, too.

5. Tipwizard: Displays helpful tips about using word.

6. Ruler: controls margins, Indents And Tab Stops

7. Work Area: Where your document appears.

8. scroll Bar: use to move around your document with the mouse.

9. Status Bar .Displays information about your document.

(a) When you start work, it automatically application window an more more document windows.

(b) The blue title bar shows the name of document which you editing. New documents are automatically named ‘document I;as shown in the Given.

Q.4. How will you create and open the documents in MS-Word?

Ans. Create and Open Documents in MS-Word 

To Create a New Document: Once the word application is open, a document appears for you to begin editing. 

To Open Another Blank Document

1. Click on the New icon (first icon looks like a blank sheet of paper om

– New the Word Toolbar, or

2. Select New from the File menu. Double-click on the Blank Document icon. 

To Open an Existing Document

You can also open the file with the help of file icons as shown in figure and steps to open an document are:

1. First open the word application. 

2. Click on file, the open, shortcut, click on the open icon (second icon folder) on the Word Toolbar.Shortcut, click on the open icon (second icon looks like an open file 

3. Change the drive and directions and click to highlight your file.

4. Click ‘Ok’ with shortcut just double-click when you highlight your file. 

Q.5. How will you add the text to your document In MS-Word? 

Or Write one feature and use of ‘Page Break’ in MS-Word.(2012-13) 

Ans. Adding Text: Use your computer keyboard to type text in your document. 

Word-Wrap: These are as follows: 

1. When your typing reaches the right margin, the text automatically wraps to the next line.

Word Wrap does not divide words. 

2. Press the <Enter> key to begin a new paragraph. 

3. Press the <Enter> key twice to create a blank line in the document. 

Page Break: These are as follows: 

1. Word automatically inserts a page break when a document reaches the end of a page.

Automatic page break appears as a dotted line, across the bottom of the page. 

2. If you want to end a page at a specific point, you can insert a manual page break by pressing <Ctrl> and <Enter> at the same time. For page breaks, you insert a labelled ‘Page Break on the screen. 

3. To delete a page break you insert, delete it as you would do with any other character. 

Q.6. How will you insert and delete the text in MS-Word?

Ans. Inserting and Deleting Text

Inserting Text: Move the insertion point to the new location, click once and type in the new text. 

Deleting Text: The following steps are as follows: 

1. Use the <Backspace> key to go back, erasing one character at a time. 

2. Use the <Delete> key to erase one character at a time ahead of the cursor: 

3. Select text (character, word line or paragraph) by highlighting. Press the <Delete> key to delete

selected text. 

Q.7. How will you move and copy the text In MS-Word?

Ans.                            Moving and Copying Text

Move Text by Cut and Paste

1. Select text to be Moved by highlighting. 

2. Click on the Cut button The Cut text disappears from ‘Clipboard! 

3. Move the insertion point to the new location in the document.

4. Click on the Paste button (looks like a paper on a clipboard on the standard toolbar.

Move Text by Drag and Drop

1. Select text to be Moved by highlighting.

2. To drag, point and click on the middle of the highlighted text  to a new location.

While dragging the tex, the insertion point appears with a grey box at its base and grey insertion point at its tip. Use this insertion point to position the text.

Copy text by copy and paste

1. Select text to be copied by highlighting.

2. Click on the Copy button (looks like two overlapping sheets of paper) on the standard tool A copy of highlighted text is temporarily stored in the computer’s ‘Clipboard’

3. Move the insertion point to the new location in the document.

4. Click on the Paste button.

Use Of Ms Office Word MBA 1st Year Semester Short Questions Answers Notes

Q.8. Explain the features of bullets and numbering in MS-Word.

Ans. Bullets and Numbering: The features of bullets and numbering in MS-word are as follow,

1. When you manually number the items in a list, word converts the typed numbers to automatic Numbering.

2. If you begin a paragraph with a hyphen, word automatically converts the paragraph to a

bulleted item. You press ENTER to end the paragraph.

3. Use the numbering or bullets (or bullets and numbering on the format menu) to:

(a) Turn numbering or bullets ON and OFF.

(b) Select style (Arabic or Roman numeral, upper or lower case letters).

(c) Use multiple levels of numbering or bullets for outlines or sublists.

4. Increasing and decreasing indent buttons allow you to change the position of a bulleted of

Q.9. How will you set the margins of a document?

Or Explain the features of Header and Footer in MS-Word.

Ans. Setting Margins: To specify exact margin measurements, click Page Set-up on the file menu and then click the Margins Tab. You can also set other position on the Margins Tab, such as a gutter mirror margins.

Using Headers and Footers

1. From view menu, click on Header and Footer to bring up the Header and Footer Toolbar.

2. Header and Footer boxes display as broken lines, click on ‘Switch between Header and Footer.

3. Type information into corresponding box. Click on close to return to editing document.

Inserting Page Numbers

1. Display the Header and Footer toolbar. 

2. Position the cursor in the broken-line Header or Footer where you want to page numbers to point.

3. Click on the # button to insert page numbers at the cusor.

4. Use the ‘Format page number’ button to select types of letters or numbers for page numbering.

5. Click close to return to editing the document. 

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