Use Of Ms Office Word MBA 1st Year Very Short Questions Answers Notes

Q.28. Give an introduction to MS-Access.

Ans. MS-Access (Microsoft Access) is a popular RDBMS software that runs on Windows operating system and is developed by Microsoft corporation. It has most of the features that a DBMS software should have.

Using MS-Access, you can manage all your information in a single database file, which is stored with extension MDB.

mun the MS-Access software, click on ‘Start’ button, then on ‘All Programs for ‘Programs’) menu and then on ‘Microsoft Access’ option. The Microsoft Access software will be loaded into the submenu memory and a window will be appeared on the screen. 

Q.29. How can we navigate in a table in MS-Access window?

Ans. When you need to insert new records, go to specific records, delete existing records, etc. you need to navigate in the table from one record to another. For navigation, you will need Record Navigation buttons available in the bottom-left corner of the date sheet view of the table

Using these buttons, you can jump to the first record, last record, next record or previous record. You can also jump to a particular record. 

Q.30. How can you run MS-PowerPoint in Windows operating system? 

Ans. We can run MS-Powerpoint in Windows operating system using the following steps:

1. Click on ‘Start button,

2. Now, click on ‘All Programs’ for ‘Programs’) submenu, and 

3. Now click on ‘Microsoft PowerPoint’ option. The Microsoft poweront software will be loaded into the memory and a window will be appeared on the screen. 

Use Of Ms Office Word MBA 1st Year Very Short Questions Answers Notes

Q.31. What are the steps to make a MS-PowerPoint presentation? 

Ans. The steps to make a MS-PowerPoint presentation are: 

1. Select the way to start your presentation. There are many ways to create a presentation sucdh as Auto Content Wizard, Design Templates, etc. You have to choose anyone of these methods.

2. Create the slides. Now start to create slides for the presenta

information (to be presented) into the slides. 

3. Customising the presentation. Now, you can rearrange the SLIDES, EDIT THEM OR FORMAT THEM.

4. Adding’illustrations to slides. You can add illustrations (succes)

s to slides. You can add illustrations (such as pictures) in the slides. 

5. Creating Slide Shows. Now, you are ready to present. You can create Now, you are ready to present. You can create an on-screen electronic presentation with the required special effects. Q.32. What do you mean by presentation and slide?

Ans. Presentation Means demonstration of the ideas, planning or work done. It is a set of slides with visual elements like pictures, charts graphs sound video text with special effect, animation, etc.

A slide is a page on which the speaker shows the important points or related information audience. MS-PowerPoint is a very popular software developed by the Microsoft corporation, which used to produce computerised presentation that may be used by professionals effectively. 

Q.33. In how many ways you can insert new slides to the presentation in MS-PowerPoint?

Ans. While you are designing with your presentation, you may need to insert more slides to add more details. For it, do anyone of the following methods:

Method 1: Click on ‘New Slide…” option in the ‘Insert’ menu. 

Method 2: Click on ‘New Slide… option in the ‘Common Tasks’ button of the ‘Formatting’ toolbar. 

Method 3: Press the Ctrl + M shortcut key.

A ‘New Slide’ dialog box will appear on the screen. There are many layouts to be chosen from this dialog box. These layouts may have placeholder for text, clipart, chart, table, etc. From it, choose the desired layout as needed by you. 

Use Of Ms Office Word MBA 1st Year Very Short Questions Answers Notes
Use Of Ms Office Word MBA 1st Year Very Short Questions Answers Notes

Q.34. What are the steps for inserting menu facility in MS-PowerPoint? 

Ans. The steps for inserting menu facility in MS-PowerPoint are given below:

1. Display the toolbar you want to change. 

2. On the Tools menu, click Customise option and then click the Commands Tab. 

3. In the Categories box, click Built-in Menus.

4. Drag the menu you want from the Commands Box to the displayed toolbar. 

Q.35. What visible components can be hold by a slide created in MS-PowerPoint? 

Ans. The visible components that can be hold by a slide created in MS-PowerPoint are:

1. Title: Title is a drawing heading identifying a slide. It gives the audience an idea about what the slide is trying to say. It should be placed on the top part of the slide.

2. Subtitle: Subtitle is a brief description of the slide data. A subtitle emphasises the slide’s central idea.

3. Drawing Objects: Drawing objects include AutoShapes (i.e. a group of readymade shapes available for use), WordArt, curves, lines, rectangles, etc.

4. Clipart and Pictures: Pictures are graphics that are created in any graphics package (such as MS-Paint), MS-Office suite also comes with its own set of ready-made pictures in the clip gallery. These pictures are called clipart. You can also insert these pictures into the slides.

Q.36. What things can be created in MS-PowerPoint? 

Ans. MS-PowerPoint allows creating any or all of the following things:

1. On-screen electronic presentations. 

2. Formatting 

3. Web Pages for use on Internet. 

4. 35 mm slides. 

5. Colored and B&W paper printouts. 

6. Overhead transparencies.

7. Notes, handouts and outlines. 

Use Of Ms Office Word MBA 1st Year Very Short Questions Answers Notes

Q.37. How can you change the font and style of text in MS-PowerPoint?

Ans. We can change the font and style of text in MS-PowerPoint by using the following steps:

1. Firstly, select the text you want to format. 

2. Now, click on ‘Font … option in the ‘Format’ menu. A ‘Font’ dialog box will appear. 

3. Select the desired font, style, size, effect and color from this dialog box. 

4. Now, press the ‘Ok’ button to confirm the setting. You may notice that changes have been applied to the selected text. 

Q.38. What is the need of MS-PowerPoint?

Ans. If you want to give speeches or you want to explain some topics to others, or you need to create information that is to be presented live by a computer, or in a website, then you need a presentation raphics software. MS-PowerPoint is a very popular presentation graphics software. Here, MS stands or Microsoft, which produced this presentation software.

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